?MINUTES
Cameron Parish
Tourist Commission
P.O. Box 388
Cameron, LA 70631
Ph (337)775-5718
Fax (337)775-5567
www.visitcameronparish.org
The Cameron Parish Tourist Commission met in regular session on Thursday, March 17, 2022, at the Cameron Parish Police Jury Conference Room. The meeting was called to order at 1:56 p.m. with Chairman, Stephanie Rodrigue, presiding. The Pledge of Allegiance was led by Ms. Dunaway and the Prayer was led by Ms. Johnson.
Commissioners present were: Stephanie Rodrigue, Chairman; Tunie Dunaway, Vice-Chairman; Carolyn Miller, Treasurer; Patty Boudreaux, Secretary; Mary Johnson, and JoeAnn LaBove.
Absent: JoAnn Nunez
Guests: Kimberly Albrecht, MainStay Suites in Hackberry (Kumar Property Management); Guest and Grand-daughter of Ms. Dunaway, Tianna Dunaway.
Approval of Minutes: Upon motion by Ms. Johnson, seconded by Ms. Dunaway, and carried, the minutes of the February 24, 2022 meeting were approved as written.
Treasurer’s Report: Upon motion by Ms. Boudreaux, seconded by Ms. Dunaway, and carried, the combined financials of January – February were approved as presented, a copy of which is attached hereto and made a part thereof.
Payment of Bills: An invoice from LACVB (Louisiana Convention and Visitor’s Bureau) in the amount of $175 was deferred to the next meeting when Ms. Miller will research the value and benefits of having this membership, prior to payment. She will also obtain value and benefit of the LTPA (Louisiana Travel Association) so that we can maximize our exposure.
Ms. Rodrigue presented an Invoice from DevDept in the amount of $375.00 for 3 months of hosting the new visitcameronparish.org website. Upon motion by Ms. Boudreaux, seconded by Ms. Miller, and carried, the request was approved as presented.
Correspondence: N/A
Old Business: Ms. Boudreaux reported that she was informed by Wynne Waltman of the Graham Group that our contract for website hosting had been canceled. Due to that fact, and Ms. Rodrigue’s research regarding comparable comparison-pricing, upon motion by Ms. Boudreaux, seconded by Ms. Miller, and carried, the commissioners approved the new contract from DevDept, in the amount of $9,288 annually, subject to monthly billing and a final review by legal counsel.
Ms. Johnson agreed to arrange jambalaya, water and paper goods for 200 people for the Holly Beach “Spring Fling” event, which we will participate in, from 11-2:00 p.m. on Saturday, March 26, 2022 at the property of Darla & Steve Faul.
Ms. Boudreaux presented various pricing and layouts for 8 ft. fitted tablecloths. Upon motion by Ms. Johnson, seconded by Ms. Boudreaux, and carried, the commissioners approved the purchase of two (2) 8 ft. fitted tablecloths from Wise Ideas in the amount of $606.00, as well as two (2) 8 ft. folding tables for use at various events.
The festival rack cards discussion was deferred and will be a standing item on the agenda until information can be gathered.
New Business: Ms. Wendy Harrington, Cameron Parish Police Jury Administrative Assistant and Liaison to the Tourist Commission, briefly joined the meeting to discuss letters that were being mailed to rental property owners of the Holly Beach community for enforcement of occupancy tax collections, a copy of which is attached hereto and made a part of these minutes. This is the first in a series of communities that will be targeted.
Ms. Albrecht and Ms. Labove discussed holding the vendor market in Hackberry, in a particular area outdoors, at the MainStay Suites Hotel, on Saturday, April 23, 2022. The Tourist Commission will provide a table with jambalaya and giveaways from 11:00 a.m. to 2:00 p.m. Ms. Labove mentioned that the vendor fair may continue until later in the day. The commission agreed to move forward with plans for this venue and Ms. Rodrigue will obtain a Certificate of Liability.
Ms. Labove also requested color pages relative to Cameron Parish for children attending our events. Ms. Rodrigue will get pricing from Wise Ideas.
Ms. Johnson agreed to arrange jambalaya, water and paper goods for 200 people for the Hackberry event and Ms. Miller agreed to register the vendors.
Cameron Parish Police Juror, Curtis Fountain, joined the meeting. Mr. Fountain would like to expand the Tourist commission to include representatives of all communities within Cameron Parish. Ms. Rodrigue will research the 7-member maximum so that Mr. Fountain can add this item to the Police Jury’s next agenda.
“Branding” and “Colors” was deferred to be discussed at the next scheduled meeting.
Inventory of promotional items will be taken after the final vendor fair and pricing of various items will be obtained by Ms. Boudreaux.
Ms. Boudreaux mentioned that the DEQ hearing for Commonwealth LNG is being held today at 6:00 p.m. in the Cameron Parish Police Jury meeting room.
The next meeting is scheduled for Saturday, April 23, 2022 at 9:30 a.m., prior to the Hackberry event.
Upon motion by Ms. Johnson, and seconded by Ms. Dunaway, and carried, the meeting was adjourned at 3:39 p.m.
APPROVED BY:
STEPHANIE RODRIGUE,
CHAIRMAN
ATTEST BY:
PATTY BOUDREAUX,
SECRETARY
RUN: Apr. 28 (A 29)